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Why Optimizing Your UKG Software is Essential for Maximizing ROI

UKG is a leading provider of human capital management (HCM) software solutions that help organizations manage their workforce efficiently. From timekeeping and scheduling to payroll and talent management, UKG software offers a comprehensive suite of tools to streamline HR processes and enhance employee productivity. However, simply implementing UKG software is not enough; optimizing it is equally crucial for clients to reap its full benefits.

In this blog post, we will delve into the importance of optimizing UKG software for clients and explore the key reasons why it should be a top priority for organizations.

Maximizing ROI: Investing in UKG software is a significant financial commitment for organizations. To ensure that the investment pays off, it is essential to optimize the software for maximum return on investment (ROI). By customizing and fine-tuning UKG software to align with an organization’s specific requirements and processes, clients can extract the most value from the software. Optimizing UKG software can result in improved workforce management, enhanced employee engagement, increased compliance, and reduced administrative costs, ultimately leading to a higher ROI.
Tailored Workforce Management: Every organization has unique workforce management needs based on its size, industry, and business goals. Optimizing UKG software allows clients to tailor the system to their specific workforce requirements. This includes configuring scheduling rules, time and attendance policies, leave management, and other features to match the organization’s policies and compliance requirements. A well-optimized UKG system ensures that the workforce is managed efficiently, with the right employees scheduled at the right time, leading to better productivity, employee satisfaction, and customer service.
Enhanced Reporting and Analytics: UKG software offers robust reporting and analytics capabilities that provide insights into various aspects of workforce management and human resources. However, optimizing the software allows clients to fine-tune the reporting and analytics functionalities to align with their unique reporting needs. This can include customizing dashboards, creating personalized reports, and leveraging advanced analytics features. Optimized reporting and analytics enable organizations to gain meaningful insights into their workforce data, identify trends, and make data-driven decisions to drive performance improvements.
Improved User Experience: Optimizing UKG software can enhance the overall user experience for both HR administrators and employees. Customizing the system to align with an organization’s branding, policies, and processes can make it more user-friendly and intuitive. This can result in improved adoption rates and higher employee engagement with the software. A well-optimized UKG system simplifies complex HR processes, reduces manual interventions, and automates routine tasks, making it easier for HR administrators to manage the workforce efficiently and for employees to access and use the system for their HR needs.
Keeping Up with Software Updates: UKG regularly releases software updates with new features, enhancements, and bug fixes. Optimizing UKG software ensures that clients stay up-to-date with the latest software version, benefiting from the new functionalities and bug fixes. Optimized software also ensures that the system remains compliant with changing regulatory requirements and industry standards, reducing the risk of compliance violations and penalties.
Scalability and Growth: Optimizing UKG software is crucial for organizations that are scaling up or growing rapidly. As organizations expand, their workforce management and human resources needs evolve, and the software must be optimized to accommodate changing requirements. Optimizing UKG software allows clients to scale the system to meet the needs of a growing workforce and adapt to changing business dynamics. This can include configuring the system for new locations, business units, or workforce types, and ensuring that the system is optimized for performance and efficiency even as the organization grows.

Optimizing your UKG software is critical for maximizing the value of your investment and achieving efficient and effective workforce management. Ready to take the plunge into optimizing your system? Mosaic can help! Get in touch to discuss your unique needs.

April 14, 2023

What Is Managed Payroll and Why Should My Company Consider It?

HR

Managing payroll is a complex and time-consuming process for any business. For organizations that employ a large number of workers, the task of managing payroll can be daunting. That’s where Mosaic Consulting Group comes in with its managed payroll services. In this article, we’ll take a closer look at what managed payroll services are and how Mosaic can help UKG clients streamline their payroll processes.

Managed payroll services are a type of outsourcing that involves contracting a third-party provider to handle the payroll process for a company. When you utilize Mosaic for this service, we process your payroll for you in the UKG system, which includes streamlining and automating processes and ensuring that all payroll-related regulations and laws are adhered to.

This service allows you to focus on your core business functions while we handle the complexities of payroll processing, meaning you can rest assured that your payroll is handled accurately and efficiently.

Payroll processing is a core function in UKG, and the system is designed to handle complex payroll calculations, including taxes, deductions, and benefits. The system is also designed to be flexible and customizable, allowing clients to set up their payroll processes to suit their specific needs.

One of the key benefits of Mosaic’s managed payroll services is that it reduces the workload for clients’ HR and payroll staff. With Mosaic handling the payroll process, clients can free up their HR and payroll staff to focus on other important tasks, such as employee development and recruitment. This, in turn, can help clients improve employee engagement and retention.

Another benefit of Mosaic’s managed payroll services is that it can help clients reduce costs. By outsourcing payroll processing to us, clients can avoid the costs of hiring additional staff or investing in expensive payroll software.

With several certified payroll experts on staff, Mosaic is a trusted partner for UKG clients looking to simplify their payroll processes. We know the ends and outs of the system and can ensure that your people are paid on time and correctly every pay period. Connect with us to discuss partnering for your payroll needs.

April 12, 2023

How to Choose the Right UKG Implementation Partner for Your Organization

Implementation, UKG Dimensions, UKG Pro

Choosing the right UKG (Ultimate Kronos Group) implementation partner can make or break the success of your HR system. An experienced implementation partner can help you ensure a smooth implementation, minimize disruption to your business, and ensure that your new HR system meets your organization’s needs. Here are some key factors to consider when choosing the best UKG implementation partner for your organization:

Experience: The first thing to consider when choosing a UKG implementation partner is their experience. You want a partner that has experience working with organizations like yours and has successfully implemented UKG solutions. Ask potential partners for examples of their work and case studies of similar projects they have worked on.
Technical Expertise: The implementation partner you choose should have a team of technical experts with a deep understanding of UKG software. They should be able to provide guidance on best practices for implementation, help you configure your system, and troubleshoot any technical issues that arise during the implementation process.
Project Management Skills: A successful UKG implementation requires effective project management. Your implementation partner should have a project manager who can keep the project on track, manage timelines, and ensure that all stakeholders are informed and involved throughout the implementation process.
Communication Skills: Clear communication is essential during any implementation project. Your implementation partner should have strong communication skills and be able to communicate effectively with all stakeholders, including your internal IT team and end-users. They should provide regular updates on the project’s progress and be responsive to any questions or concerns that arise.
Training and Support: A successful implementation doesn’t end with go-live. Your implementation partner should provide comprehensive training and ongoing support to ensure that your team can effectively use and maintain the new system. They should offer training for administrators, managers, and end-users, as well as provide ongoing support and maintenance to ensure that your system continues to meet your organization’s needs.
Cultural Fit: Finally, it’s important to choose an implementation partner that is a good cultural fit for your organization. They should understand your organization’s values, goals, and challenges and be able to work collaboratively with your internal team to achieve a successful implementation.

The success of your new HR system depends on your UKG implementation partner. By considering these key factors, you can choose a partner who understands your needs and has the expertise and resources to help you reach your end goals.

Want to learn more about how Mosaic can help with your implementation? Connect with us.

April 10, 2023

5 Reasons Why Change Management Consulting is Essential for Your UKG Software Experience

Strategy

User adoption: The success of any software implementation depends on user adoption. If employees do not embrace the new software and use it as intended, it can result in a failed implementation. Change management helps ensure that employees are properly trained and prepared for the new software, which can increase user adoption and ultimately lead to better outcomes.
2. Process changes: Implementing new software often requires changes to existing processes. Without proper change management, these changes may not be communicated effectively, and employees may not understand why they are being asked to change their processes. This can lead to resistance to change and even sabotage the new software. Change management can help ensure that process changes are communicated effectively and that employees understand why they are necessary.

3. Mitigating risks: Implementing new software can introduce new risks to the organization, such as data security or compliance risks. Change management can help identify these risks and develop mitigation plans, reducing the likelihood of negative outcomes.

4. Maximizing benefits: Change management can help ensure that the implementation of UKG software is successful and that the organization realizes the full benefits of the new software. Organizations can minimize disruption by managing the change process effectively and ensuring a smooth transition to the new software.

5. Change management is crucial to any software implementation, including UKG software. It can help ensure that employees are prepared for the change, processes are communicated effectively, risks are mitigated, and the organization realizes the full benefits of the new software.

We would be delighted to discuss your specific needs and how our services can help you achieve your goals. Please click here to schedule a discovery call to explore this further.We look forward to hearing from you!

April 5, 2023

Dimensions 101: How to Migrate from Central to Dimensions

Implementation, UKG Dimensions

If your team is used to UKG Workforce Central, it may be frustrating to hear that it’s being sunset by 2025. But change doesn’t have to be daunting. We’re here to help! Workforce Dimensions is similar to Workforce Central, with easy-to-use tools and simplified processes. Let us help you make the transition smoothly and efficiently without disrupting your team’s experience.

We’ve identified key steps to ensure a successful migration from Workforce Central to Workforce Dimensions:

1. Exhale Stress, Inhale Organizational Change Management (OCM) – The most important thing you can do is design a solid change management plan. This means road mapping your migration project from start to finish. Like the classic Candyland map, you will want to design your plan with your main objectives and key results in mind. Like little gumdrop markers in our favorite sugary game, define your sweet, sweet metrics of success on your journey to the go-live date.
2. Make a Company-Wide Announcement– The moment you finalize your decision to make the change from Workforce Central to Workforce Dimensions is the moment to announce that the change is coming. The sooner you loop in your organization, the better. Support starts with end users, so we recommend communications that highlight how easy this switch will be.
3. Identify Subject Matter Experts – Nominate the Subject Matter Experts who will be involved in the migration. These should be the people who know your organization’s processes like the back of their hand. Subject Matter Experts will help lead the implementation of your Workforce Dimensions system by guiding an implementation team, like Mosaic, through knowledge transfer sessions. Understanding is key, and your SMEs will play a big part in making sure all your system needs and requirements are captured during the data gathering and development phases of your project.
4. Define Current State and Desired Future State– Understanding your objectives and desired key results is an important part of tailoring your Workforce Dimensions system to meet your needs. We suggest documenting how you are currently using your existing system to complete your daily, weekly, monthly, and annual tasks. No detail is too small! Define processes that you currently struggle with, and areas in which you’d like to improve. Leave no stone unturned!
5. Test, Test, Test!– Testing is the time to “fact check” your new Workforce Dimensions build! Our UKG Solution Design teams like to tell people to “try to break the system”! Testing is a time to throw everything you have at the new system to make sure it meets all your needs and checks all your boxes. When you start your migration project, we recommend asking your SMEs to organize a list of daily, weekly, and monthly tasks to use as a guide through testing. Not only will this help you map out your current state processes at project start, but it also helps your team start to translate old processes to new practices and processes as they start completing their tasks in UKG Dimensions.
6. Get Your Team Excited to Learn New Things– Training is a critical piece of the puzzle when launching a new system. Inform your staff early on that a new system training will be required but doesn’t have to be overwhelming. We suggest exploring a custom training program designed to teach your staff how to use UKG Dimensions in a way that caters to their specific learning style. Whether it’s a training curriculum tailor-made for you by Mosaic or a series of internal seminars, taking the time to teach users how to navigate the new system makes all the difference.

To ensure a smooth migration to UKG Dimensions, communicate frequently with updates and check-ins for stakeholders. Emphasize the benefits of the upgrade and encourage self-discovery of new features. Our Solution Design Team can provide expert help with best-practice processes. Mosaic will guide you to success with bite-sized details and attainable deadlines. Connect with us for a hassle-free experience.

March 23, 2023

Benefits of Migrating to UKG Dimensions

UKG Dimensions

UKG Workforce Central and UKG Dimensions are both workforce management software solutions offered by Ultimate Software. UKG Dimensions is the newer and more advanced platform, offering a range of features and benefits that are not available in UKG Workforce Central. Some potential benefits of migrating from UKG Workforce Central to UKG Dimensions include:

Improved user experience: UKG Dimensions offers a modern, intuitive interface that makes it easy for users to navigate and access the information they need.
More comprehensive functionality: UKG Dimensions includes a wide range of features, including advanced scheduling capabilities, automated compliance management, and built-in analytics and reporting.
Better scalability: UKG Dimensions is designed to handle large amounts of data and can easily accommodate the needs of growing organizations.
Increased flexibility: UKG Dimensions is highly configurable and can be customized to meet the specific needs of different organizations and industries.
Better security: UKG Dimensions comes with built-in security features that help protect sensitive data and ensure compliance with industry regulations.

Overall, migrating from UKG Workforce Central to UKG Dimensions can help organizations improve their workforce management processes, increase efficiency, and gain a competitive advantage.

Why should I use Mosaic Consulting Group to perform my migration from UKG Workforce Central to UKG Dimensions?
There are several reasons why an organization might choose to use Mosaic Consulting Group to perform their migration from UKG Workforce Central to UKG Dimensions:

Expertise: Mosaic Consulting Group has a team of experts with extensive experience in migrating organizations from UKG Workforce Central to UKG Dimensions. They understand the nuances and complexities of the process and can help ensure a smooth and successful transition.
2. Customized approach: Mosaic Consulting Group takes a personalized approach to each migration, working closely with the organization to understand their unique needs and tailor the migration process accordingly.

3. Minimizing disruption: Mosaic Consulting Group can help minimize disruptions to your business during the migration process by carefully planning and executing the migration to minimize downtime and minimize the impact on your operations.

4. Optimization: Mosaic Consulting Group can help optimize your UKG Dimensions implementation to ensure that it is tailored to your specific business needs and processes and that it delivers maximum value to your organization.

5. Post-migration support: Mosaic Consulting Group provides post-migration support to ensure that the transition goes smoothly and that your organization is able to get the most out of UKG Dimensions.

In summary, Mosaic Consulting Group has the expertise, experience, and capability to ensure a smooth migration process, minimize disruption and optimize the UKG Dimensions implementation to ensure that it delivers maximum value to your organization.

Connect with us today to learn more about this service!

January 23, 2023

Latest News
Everything thats going on at Enfold is collected here

Why Optimizing Your UKG Software is Essential for Maximizing ROI

What Is Managed Payroll and Why Should My Company Consider It?

How to Choose the Right UKG Implementation Partner for Your Organization

5 Reasons Why Change Management Consulting is Essential for Your UKG Software Experience

Dimensions 101: How to Migrate from Central to Dimensions

Benefits of Migrating to UKG Dimensions

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