In the intricate world of business, where every decision can have a far-reaching impact, payroll management often remains in the background, quietly playing a pivotal role in an organization’s success. It’s not just about numbers on a spreadsheet; it’s about mitigating risk, ensuring compliance, and securing your company’s financial stability. This is precisely why you need Mosaic’s Managed Payroll Services (MPS).


Beyond Numbers: The Role of Payroll Management


Before delving into why Mosaic’s MPS is a game-changer, let’s explore the multifaceted role of payroll management. Payroll is more than just processing employee salaries; it encompasses various critical functions that, if not handled meticulously, can lead to consequences ranging from financial penalties to reputational damage.


Compliance Conundrum: Navigating the Regulatory Landscape


One of the most daunting aspects of payroll management is keeping up with the ever-evolving compliance regulations. The legal landscape governing payroll is complex, and non-compliance can spell disaster for your business. The consequences may include hefty fines, damaged reputation, and even legal action.


With Mosaic’s MPS, you gain access to a team of Payroll Specialists who are not only well-versed in these regulations but are committed to ensuring that every aspect of your payroll process aligns seamlessly with the latest standards. We take the guesswork out of compliance and instill the confidence you need to focus on growing your business.


The Comprehensive Support System


Payroll management isn’t a one-size-fits-all endeavor. It’s a multifaceted process that demands attention to detail at every turn. When you opt for Mosaic’s MPS, you’re not just outsourcing a service; you’re enlisting a comprehensive support system that guides you through every facet of payroll management.


Meticulous Data Handling: From meticulous data entry to accurate calculations, our Payroll Specialists leave no room for error. We understand that precision is paramount, and our team ensures that your payroll operations are not only accurate but also fully compliant with the latest regulations.


Seamless Fund Disbursement: The process doesn’t end with calculations; it extends to the seamless disbursement of funds to your employees. With Mosaic’s MPS, you can rest assured that payments are processed accurately and on time, contributing to employee satisfaction and your company’s reputation.


Risk Reduction: At the heart of Mosaic’s MPS is a relentless commitment to risk reduction. Compliance and risk management are no longer an uncertain endeavor. Our specialists ensure that your payroll operations adhere meticulously to regulations, safeguarding your company’s reputation and financial stability.


Efficiency Redefined


In the fast-paced world of business, time is money. Efficiency is not just a buzzword; it’s the cornerstone of productivity and profitability. This is where Mosaic’s MPS truly shines. We fine-tune your payroll model, eliminating inefficiencies, and maximizing your team’s productivity.


Personalized Solutions: Recognizing that each business is unique, we offer a dedicated account payroll model. This approach allows us to tailor our services to meet your specific needs and requirements. You’re not dealing with a one-size-fits-all solution; you’re benefiting from a personalized and efficient experience.


End-to-End Processing: Payroll compliance doesn’t stop at monthly processing. With Mosaic’s MPS, you receive comprehensive support, covering the entire payroll process. We ensure that your payroll operations are not only accurate but also fully compliant, providing peace of mind for you and your employees.


Quarter & Year-End Support: Managing payroll doesn’t follow a monthly routine alone. Our services extend to quarter and year-end support, helping you navigate the complexities of tax reporting and ensuring that you’re in full regulatory compliance throughout the year.


Garnishment Administration: Managing garnishments can be a complex and time-consuming task. With our garnishment administration service, we take care of the intricacies, ensuring compliance, accuracy, and peace of mind.


Unlock Efficiency and Reliability with Mosaic’s MPS


In conclusion, the question isn’t whether you need Mosaic’s Managed Payroll Services; it’s how your business can thrive with our unparalleled support. Don’t let payroll management be a source of stress; instead, unlock a new level of efficiency, compliance, and reliability with Mosaic’s MPS.


Our mission is to empower you to focus on what truly matters – the success and growth of your business – while we take care of the intricate details of payroll management. It’s not just about numbers; it’s about elevating your payroll experience and securing your company’s financial stability. Choose Mosaic’s Managed Payroll Services, and elevate your payroll experience today.

In today’s fast-paced business environment, it’s crucial to be prepared for the unexpected. This includes having a plan in place to ensure that your payroll operations continue to run smoothly, even in the face of unforeseen challenges. That’s where Contingency Payroll from Mosaic comes into play. It serves as your safety net, providing seamless payroll support when you need it most. In this blog post, we’ll delve into the concept of Contingency Payroll and why your organization needs it.


Understanding Contingency Payroll


Contingency payroll is a specialized service designed to safeguard your payroll processes during times of crisis or disruption. At Mosaic, we offer tailored Contingency Payroll services exclusively for UKG Pro clients. This service steps in to assist your business in two primary scenarios:


  1. Event Preparedness


Unforeseen events like natural disasters, sudden staffing changes, or other unplanned disruptions can wreak havoc on your payroll operations. Contingency Payroll provides a ready-to-deploy backup plan, ensuring that your employees are paid accurately and on time, even in the midst of chaos.


  1. Short-Term Backup


There are occasions when your payroll team requires temporary support. Whether it’s due to planned leaves of absence, mergers, acquisitions, or other transitional periods, our Contingency Payroll services offer short-term staff augmentation. This ensures that your payroll functions seamlessly during these transitions, maintaining accuracy and continuity.


How Contingency Payroll Works at Mosaic


At Mosaic, we take a proactive approach to Contingency Payroll, ensuring that your payroll processes are well-prepared for any potential disruption:


  1. Payroll Shadowing


Our process begins with a deep understanding of your payroll operations. Our experts shadow your entire payroll workflow, from employee time approval to generating GL (General Ledger) files. This can be done on-site or virtually, depending on your preference. By gaining a comprehensive understanding of your processes, we are prepared to seamlessly take over when needed.


  1. Incorporating Best Practices & Efficiencies


During the shadowing process, we identify opportunities to enhance your existing payroll processes. By integrating industry best practices and automation efficiencies, we ensure that your payroll functions optimally and accurately.


  1. Standard Operating Procedure (SOPs) & Payroll Processing Checklist


The outcome of payroll shadowing is a comprehensive Standard Operating Procedure (SOP) document that details your payroll process from start to finish. These SOPs serve as guides during routine shadowing sessions and emergency activations. They are continuously updated to reflect any process changes within your organization.


Why Opt for Contingency Payroll


Choosing Contingency Payroll from Mosaic offers several compelling benefits for your organization:


  1. Peace of Mind


Rest easy knowing that your essential payroll functions are secured, no matter the circumstances. Our Contingency Payroll service acts as your safety net, ready to catch any unexpected disruptions and ensure that your employees are paid accurately and on time.


  1. Process Enhancement


Our team of UKG Pro subject matter experts brings forth industry best practices and process improvements. These recommendations are seamlessly integrated into your payroll workflow, ensuring optimal efficiency and accuracy.


  1. Enhanced Security


Managed payroll, including Contingency Payroll, offers enhanced security through segregation of duties. This reduces the risk of manual errors or manipulation, safeguarding your payroll data and finances.


  1. Strategic Focus


Beyond Contingency Payroll, consider the benefits of fully managed payroll services. By outsourcing tactical duties such as payroll processing, your internal team gains the freedom to focus on strategic business endeavors that drive growth and innovation.


In conclusion, Contingency Payroll from Mosaic is your partner in ensuring payroll continuity, no matter what challenges come your way. By proactively preparing for unforeseen events and disruptions, you can maintain the trust and satisfaction of your employees while also optimizing your payroll processes for long-term success. With Contingency Payroll, you’ll have the peace of mind that your organization is well-prepared for whatever the future may hold.

In the fast-paced world of business, unexpected challenges can arise at any moment. From natural disasters to unforeseen emergencies, there are times when organizations need to focus on critical issues while ensuring that their employees continue to receive accurate and timely compensation. That’s where our Emergency Payroll service comes into play. In this blog post, we’ll explore how our specialized Emergency Payroll service can provide uninterrupted compensation during critical moments, allowing you to navigate challenges while maintaining the trust and financial stability of your workforce.

Emergency Payroll: A Reliable Solution

Ensuring Uninterrupted Compensation During Critical Moments

At Mosaic, we understand that paying your employees accurately and on time is non-negotiable, especially during times of crisis. Our Emergency Payroll service is designed to be your reliable solution when faced with unexpected circumstances that demand immediate attention. Whether it’s a natural disaster, a sudden crisis, or any situation that requires your full focus, our specialized service ensures that your organization can swiftly process payroll without disruptions.

The Benefits of Emergency Payroll

Our Emergency Payroll service offers several key benefits that can make a significant difference during critical times:

Dedicated Payroll Experts: We have a team of payroll experts who are well-versed in handling payroll under challenging circumstances. Their expertise ensures that your employees’ compensation remains a top priority.

Advanced Technology: We leverage advanced payroll technology to streamline the process, making it efficient and accurate even in the most challenging situations.

Peace of Mind: With our Emergency Payroll service, you can have peace of mind knowing that your employees will continue to receive their hard-earned pay without interruptions.

Emergency Payroll Packages

We understand that every organization’s needs are unique. That’s why we offer three distinct Emergency Payroll packages to cater to a range of requirements:


This package is tailored for clients who have an existing payroll team but may have reservations about executing payroll autonomously during critical times. In such cases, Mosaic steps in as a supervisor and advisor, offering comprehensive guidance to facilitate the client’s payroll processing efforts. This ensures that your team can handle payroll confidently, even in challenging situations.

Basic Payroll:

Designed for clients who lack a dedicated payroll team or operate with a streamlined staff, the Basic Payroll package is a lifeline during emergencies. Clients provide the necessary import files, which we process on their behalf. The processed data is then used to generate comprehensive reports for client verification before finalizing the payroll posting. This package ensures that payroll remains accurate and on time, even when resources are limited.

Just Pay People:

Some clients may not have access to timekeeping systems during critical moments but still prioritize the crucial task of employee compensation. In such cases, the Just Pay People package is the ideal solution. Our consultants use data from the previous period to replicate payroll for the current period. Client engagement is essential, as they are required to endorse any alterations and approve the final outcomes before finalization. This package streamlines the payroll process, allowing organizations to focus on their core responsibilities during emergencies.

In today’s rapidly evolving business landscape, companies are increasingly turning to managed payroll services to streamline their operations, enhance efficiency, and minimize errors. Giants like Trinet, ADP, and UKG are leading the charge, offering comprehensive managed payroll solutions. However, while these services offer substantial benefits, they are not without their challenges. In this blog post, we’ll delve into the top 5 issues that companies commonly encounter with managed payroll services, and how providers like UKG is setting a new standard for error-free payroll management.

1. Inaccuracies and Errors: One of the most significant concerns companies face with managed payroll services is the potential for inaccuracies and errors in processing payrolls. Mistakes in calculating wages, taxes, or benefits can lead to employee dissatisfaction and even legal consequences. While giants like Trinet and ADP strive to minimize these issues, companies often report occasional discrepancies.

2. Lack of Personalization: Many managed payroll services take a one-size-fits-all approach, which can lead to a lack of personalization. Companies often find that their unique payroll needs aren’t adequately addressed, resulting in confusion and inefficiencies. UKG stands out by offering tailored solutions that align with each client’s specific requirements, minimizing confusion and increasing overall satisfaction.

3. Customer Service Challenges: Responsive customer support is crucial when dealing with intricate payroll processes. However, some managed payroll providers struggle to offer timely and effective customer service, leaving companies in the lurch when issues arise. UKG prioritizes excellent customer support, ensuring that clients receive prompt assistance whenever they need it.

4. Integration Complexities: Integration with existing HR and accounting systems can be a major challenge when implementing managed payroll services. Incompatibilities and difficulties in data migration can lead to disruptions and delays. Companies often find that providers like Trinet and ADP require extensive adjustments to their systems, causing unnecessary headaches.

5. Compliance and Regulatory Concerns: Payroll processing must adhere to a web of regulations and compliance requirements. Failure to do so can result in severe penalties. While established players strive to stay compliant, companies sometimes encounter issues when local or industry-specific regulations aren’t adequately addressed.

A New Benchmark: UKG
While the challenges with managed payroll services are evident, there’s a new benchmark emerging in the form of UKG. These providers have gained recognition for their commitment to error-free payroll management:

UKG: With a reputation for precision and personalized solutions, UKG (Ultimate Kronos Group) has positioned itself as a leader in managed payroll services. Its comprehensive platform offers robust integrations and compliance features, helping companies navigate the complexities of payroll effortlessly.

In conclusion, managed payroll services offered by industry giants like Trinet and ADP undoubtedly provide substantial benefits for companies seeking streamlined payroll management. However, challenges such as inaccuracies, lack of personalization, and integration complexities can hinder the experience. As exemplified by UKG, a new era of error-free payroll management is dawning, where companies can confidently process payrolls, knowing that their unique needs are met with precision and care.