Managing Hiring & Onboarding: Seasonal Spikes

Seasonal hiring surges are a reality for many industries such as retail, hospitality, and education. Managing a high volume of applicants, ensuring compliance, and onboarding new hires quickly can be challenging. With UKG Pro and UKG Workforce Management (WFM), organizations can streamline their processes, ensuring a smooth and efficient experience for both HR teams and new hires. Partnering with Mosaic Consulting Group enhances these capabilities, providing expert guidance and tailored solutions to maximize efficiency. Here’s how organizations can efficiently handle seasonal hiring spikes using UKG solutions.

Optimize the Hiring Process with UKG Pro

  • Recruiting & Applicant Tracking: UKG Pro Recruiting simplifies high-volume hiring by automating job postings, candidate screening, and interview scheduling. With insights driven recommendations, businesses can quickly identify the best candidates and reduce time-to-hire.
  • Leverage Automated Workflows: Set up automated requisition approvals, interview scheduling, and offer letter generation to speed up hiring.
  • Talent Pool Management: Maintain a database of previous seasonal employees to rehire proven talent quickly.

Streamline Onboarding for Seasonal Employees

  • Preboarding Activities: Engage hires early with welcome messages, training modules, and company policies to ensure they are prepared.
  • Onboarding Portal: Use UKG’s self-service onboarding features to allow new hires to complete paperwork, training, and compliance forms online before their first day. UKG Pro Onboarding ensures a smooth transition from candidate to employee by automating paperwork, compliance forms, and training assignments. New hires can complete necessary tasks remotely before their first day, allowing them to focus on productivity from day one.
  • Automated Compliance Checks: Seasonal hiring requires strict adherence to labor laws, tax regulations, and industry-specific requirements. UKG’s compliance tracking tools ensure all necessary documentation is collected and verified before an employee starts work, reducing compliance risks.

Workforce Management for Seasonal Employees

  • Flexible Scheduling: UKG WFM allows managers to create dynamic schedules that adjust to peak periods and ensure proper coverage. With UKG WFM, businesses can automate scheduling to align labor needs with demand forecasts. This prevents understaffing during peak seasons and minimizes costly overtime. Real-time analytics help managers make data-driven staffing decisions.
  • Time & Attendance Tracking: Implement mobile clock-in and geofencing features to manage attendance for a dispersed workforce.
  • Labor Cost Control: Use UKG’s analytics to monitor overtime, optimize shift assignments, and maintain compliance with labor laws.

Leveraging UKG for Post-Season Transition

  • Seamless Offboarding: Automate exit surveys, final pay processing, and documentation to ensure smooth transitions.
  • Performance Tracking for Future Hiring: Keep records of seasonal worker performance to identify top talent for rehiring in the next cycle.

Enhancing UKG Solutions with Mosaic Consulting Group

Mosaic Consulting Group specializes in optimizing UKG solutions for businesses managing seasonal workforce fluctuations. With deep UKG expertise, Mosaic can:

  • Configure UKG Pro & WFM to support rapid hiring and onboarding.
  • Provide tailored training for HR teams to maximize system efficiency.
  • Offer ongoing support to troubleshoot challenges during seasonal peaks.
  • Ensure compliance readiness with expert-driven audits and best practices.

By fully utilizing UKG Pro and UKG WFM, organizations can efficiently navigate seasonal hiring spikes, reducing administrative burdens while enhancing the employee experience. With automated processes and insights, businesses can stay agile and prepared for peak hiring periods.