Scheduling & Timekeeping Adjustments in UKG

Efficient workforce management is critical to maintaining compliance, optimizing labor costs, and ensuring employee satisfaction. UKG offers powerful scheduling and timekeeping tools that help organizations streamline workforce operations. With the expertise of Mosaic Consulting Group, businesses can enhance their UKG configurations and ensure best practices are followed when making adjustments.

Implement Clear Policies for Scheduling Changes

Establishing clear policies around schedule modifications helps maintain consistency and fairness. Ensure employees and managers understand:

  • The approval process for shift changes
  • The timeframe for requesting schedule modifications
  • Compliance with labor laws and union agreements

Mosaic can help organizations define and refine these policies to align with industry standards.

Leverage UKG Automation Features

UKG solutions provide automation tools that help minimize manual adjustments and reduce errors. Consider utilizing:

  • Auto-scheduling to optimize labor coverage based on demand
  • Schedule templates to standardize shifts across departments
  • Shift-swapping & self-service features to empower employees to adjust their schedules within set guidelines

Collaborate with our experts in configuring these automation tools to ensure efficiency and accuracy.

Ensure Compliance with Labor Laws

Scheduling and timekeeping adjustments must comply with federal, state, and local labor laws, including:

  • Overtime regulations (FLSA compliance)
  • Meal and rest break laws
  • Predictive scheduling requirements

UKG can be configured to flag potential violations, ensuring that adjustments adhere to labor laws and company policies. With Mosaic partnership, we offer compliance audit and configuration support to help businesses avoid costly penalties.

Maintain Accurate Timekeeping Records

Timekeeping adjustments should be carefully tracked to prevent errors in payroll and labor reporting. Best practices include:

  • Using UKG audit trails to monitor changes
  • Implementing manager approval workflows for edits to punches
  • Encouraging employees to regularly review their timecards for accuracy

Mosaic can assist with system optimization to enhance record-keeping accuracy.

Optimize Employee Self-Service Capabilities

Enabling self-service features in UKG can reduce administrative workload while enhancing employee engagement. Encourage employees to use:

  • Mobile and desktop portals to view schedules
  • Time-off request functionalities
  • Punch correction requests within policy guidelines

Consult with a Mosaic expert for training opportunities to maximize self-service adoption.

Regularly Review and Audit Scheduling Practices

Perform routine audits of scheduling and timekeeping adjustments to ensure:

  • Adjustments are justified and within policy
  • No unauthorized or excessive changes are being made
  • Compliance with internal business rules and external labor regulations

We offer tailored audit services to identify and address potential inefficiencies.

Provide Training for Managers and Employees

To ensure the effective use of UKG scheduling and timekeeping tools, organizations should invest in ongoing training. Topics should include:

  • How to adjust schedules without violating policies
  • Proper timekeeping adjustment protocols
  • Best practices for handling exceptions

Expert-led training sessions can equip teams with the knowledge needed for effective UKG utilization.

By following these best practices, organizations can maximize efficiency, maintain compliance, and improve employee satisfaction when managing scheduling and timekeeping adjustments in UKG. Leveraging automation, ensuring accurate records, and enforcing clear policies will help businesses optimize their workforce management strategy.

By following these best practices and leveraging the expertise of Mosaic Consulting Group, organizations can maximize efficiency, maintain compliance, and improve employee satisfaction when managing scheduling and timekeeping adjustments in UKG. Mosaic’s specialized support ensures businesses can fully utilize UKG’s capabilities while mitigating risks and optimizing workforce management strategies.