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Award-winning UKG consulting partner specializing in full-suite UKG implementation services, managed services, system integration, support, training, optimization, configuration, and customization.
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The Cost of Guesswork: Why Businesses Struggle with Change
StrategyChange isn’t just inevitable—it’s relentless. New technologies, shifting regulations, and evolving workforce expectations keep organizations on their toes. Yet, too many businesses dive into change without a plan, hoping for the best but often ending up with inefficiencies, compliance risks, and frustrated employees.
So, what’s the secret to making change work for you instead of against you? It’s not luck—it’s strategy. And when it comes to workforce management, UKG is a powerful solution—but only if it’s implemented, optimized, and aligned correctly with your business needs. That’s where Mosaic Consulting Group steps in.
The Chaos of Unstructured Change
Have you ever rolled out a system upgrade, only to find employees confused, processes disrupted, and productivity tanking? You’re not alone. Nearly 70% of transformation initiatives fail, according to research by McKinsey, and the culprit is often a lack of preparation.
When businesses don’t take a step back to assess where they are before moving forward, they end up layering new tools onto old problems, creating more complexity instead of streamlining operations. And with UKG offering a comprehensive suite of solutions, businesses need the right guidance to ensure they’re fully leveraging the platform to its highest potential.
Strategic Assessments: The Smartest Move You Can Make
A strategic assessment isn’t just another corporate exercise—it’s the difference between a smooth transition and an expensive misstep. At Mosaic Consulting Group, we turn uncertainty into clarity by identifying gaps, inefficiencies, and opportunities before major changes take place. We ensure you’re making the most of UKG Pro, UKG Ready, or UKG Dimensions so your workforce management strategies are effective, efficient, and scalable.
Here’s what that means for you:
1. Maximize UKG’s Capabilities
Upgrading or implementing a UKG system is a game-changer—if done correctly. We help you unlock the full power of UKG by aligning its features with your business goals. From optimizing automation in payroll processing to enhancing HR self-service capabilities, we make sure UKG works for you, not against you.
2. Save Hours of Wasted Work
Many companies operate on outdated or inefficient processes without realizing it. We uncover bottlenecks and redundancies, helping you optimize workflows and reduce unnecessary manual work. By leveraging UKG’s automation tools and analytics, we can significantly cut down on administrative tasks, freeing up HR teams to focus on strategic initiatives.
3. Stay Ahead of Compliance Risks
Regulations don’t wait for you to catch up. Whether it’s wage laws, tax regulations, or industry-specific labor requirements, we ensure your UKG system is set up to keep you compliant at all times. We help configure reporting, alerts, and workflows within UKG to mitigate risks before they turn into costly penalties.
4. Make Your Workforce Management Future-Proof
Business growth comes with new challenges—whether it’s scaling operations, managing multi-state teams, or adapting to industry changes. We ensure your UKG system is built to evolve with your business, incorporating flexible configurations that allow for seamless expansions, acquisitions, or structural shifts.
5. Boost Employee Engagement with Smarter Workforce Strategies
Nothing frustrates employees more than clunky systems and slow responses to their needs. By optimizing scheduling, self-service options, and data accessibility, we help improve engagement and retention. UKG’s workforce solutions offer powerful tools for time tracking, shift scheduling, and payroll accuracy—Mosaic helps you implement them effectively to drive employee satisfaction.
How Mosaic Consulting Group Helps You Win
UKG is a powerful platform, but getting the most out of it requires expert strategy, precise implementation, and ongoing optimization. That’s what Mosaic Consulting Group delivers.
Our proven approach ensures that your business doesn’t just navigate change but thrives in it. We don’t just analyze data—we provide actionable strategies that lead to real improvements in efficiency, compliance, and workforce engagement.
With Mosaic, you get:
The Difference Between Winging It and Winning It
Transformation doesn’t have to be chaotic. With the right insights, you can navigate change confidently, avoid costly missteps, and build a business that’s agile, compliant, and efficient.
At Mosaic Consulting Group, we turn payroll, HR, and workforce challenges into streamlined success stories. With our expert-led strategic assessments, your organization will not just adapt to change—you’ll lead it.
Ready to turn uncertainty into opportunity? Learn more.
A Day in the Life of an HR Manager Without UKG (Versus With UKG!)
UKGHR managers are the backbone of any organization, juggling everything from payroll and compliance to employee engagement and scheduling. But without the right tools, their day can quickly become a never-ending cycle of manual tasks, inefficiencies, and frustration. Let’s take a look at how an HR manager’s day plays out without UKG—versus the streamlined, productive day they have with it.
8:00 AM – Starting the Day
Without UKG: The day starts with a flood of emails—employees asking about missed punches, payroll discrepancies, and time-off requests lost in the shuffle of paperwork. The HR manager scrambles to pull together spreadsheets and sift through disorganized records to find the right information.
With UKG: The HR manager logs into their UKG dashboard, where all workforce data is centralized. Employee requests are organized, payroll information is easily accessible, and attendance records are updated in real-time—eliminating the early morning scramble.
10:00 AM – Payroll Chaos or Payroll Confidence?
Without UKG: Processing payroll means manually entering data from multiple sources, double-checking numbers, and hoping no errors slip through. A miscalculation could mean delayed payments or compliance issues, leading to a backlog of employee complaints.
With UKG: Payroll is automated, accurate, and compliant. UKG Pro ensures calculations are precise, tax compliance is seamless, and payments are scheduled effortlessly. The HR manager spends this time focusing on strategy instead of crunching numbers.
12:00 PM – Lunch Break… or Not?
Without UKG: A lunch break is wishful thinking as the HR manager tracks down missing timesheets and manually inputs data for scheduling adjustments. Last-minute shift swaps require endless phone calls and back-and-forth emails.
With UKG: UKG Pro Workforce Management handles scheduling automatically, factoring in availability, compliance rules, and business needs. Employees can swap shifts through self-service tools, freeing up the HR manager to actually enjoy their lunch.
2:00 PM – Performance Reviews or Paperwork Nightmares?
Without UKG: Performance evaluations are a logistical nightmare, with scattered documentation, outdated reports, and missing feedback. HR spends hours compiling reviews, leaving little time to provide meaningful insights.
With UKG: UKG’s performance management tools centralize employee feedback, automate review cycles, and offer real-time performance analytics. The HR manager can focus on guiding career development rather than chasing down forms.
4:00 PM – Compliance Headaches or Compliance Confidence?
Without UKG: HR is buried in compliance paperwork, manually tracking labor laws, industry regulations, and internal policies. Any missed requirement could mean costly penalties.
With UKG: Compliance tracking is automated. UKG continuously updates labor law requirements and flags potential issues, ensuring the company stays ahead of audits and regulations with minimal stress.
5:00 PM – Wrapping Up the Day
Without UKG: The HR manager leaves exhausted, knowing they’ll face the same inefficiencies tomorrow. Burnout is real, and the lack of streamlined processes means the workload never eases.
With UKG: The HR manager logs off with confidence, knowing payroll is accurate, schedules are set, compliance is handled, and employees have the tools they need. With UKG, they can focus on what truly matters—building a great workplace.
The Bottom Line
HR managers don’t have to be stuck in a cycle of inefficiency. UKG transforms workforce management, making HR processes seamless, automated, and stress-free. But getting the most out of UKG requires the right expertise.
That’s where Mosaic Consulting Group comes in. As a trusted UKG partner, we help businesses implement, optimize, and fully leverage UKG solutions. From configuring payroll to fine-tuning workforce management, our team ensures your UKG system works exactly how you need it to.
The Hidden Cost of Payroll Headaches (And How to Fix It)
Managed PayrollPayroll should be seamless, yet for many businesses, it’s a never-ending source of stress. According to the IRS, nearly one-third of employers make payroll errors each year, leading to costly fines and frustrated employees. But payroll isn’t just about compliance—it’s about trust. Employees rely on accurate, timely paychecks, and when things go wrong, morale takes a hit.
So, what’s the real cost of payroll inefficiency? And more importantly, how can you eliminate it?
The Payroll Time Trap
How much time does your team spend on payroll each pay period? Between tracking hours, managing deductions, processing tax filings, and handling last-minute corrections, it adds up. A 2023 survey by Deloitte found that HR teams spend up to 40% of their time on administrative payroll tasks. That’s time that could be used for strategic growth, employee engagement, or simply getting back to what matters most—your business.
What if you could reclaim that time?
Why Payroll Mistakes Hurt More Than Your Budget
A missed paycheck or an incorrect tax withholding doesn’t just result in financial penalties—it erodes employee trust. Payroll errors are among the top three reasons employees leave a company, according to a study by Kronos. And when employees don’t feel confident about their pay, productivity drops, and engagement suffers.
The solution? Precision. Accuracy. Automation.
Turning Payroll from a Burden into a Competitive Advantage
Payroll shouldn’t be a source of stress—it should be a seamless, reliable process that supports your business. That’s where Mosaic Consulting Group comes in. Our team ensures that payroll runs smoothly, efficiently, and in full compliance with regulations, so you never have to second-guess calculations or worry about audits.
With Managed Payroll Services (MPS), we take care of the details, including:
Payroll That Works for Your Business
Every company has unique payroll challenges, whether it’s handling complex pay structures, integrating multiple systems, or staying compliant with ever-changing laws. That’s why we don’t believe in a one-size-fits-all approach. We tailor payroll solutions to fit your business needs—so you can stop worrying about payroll and start focusing on growth.
Let’s Make Payroll Effortless
The right payroll solution isn’t just about cutting costs—it’s about creating a better experience for both employees and HR teams. At Mosaic Consulting Group, we turn payroll from a time-consuming chore into a seamless, stress-free process.
Want to take payroll off your plate? Contact Mosaic Consulting Group today.
Mid-Year Compliance Check: Best Practices for UKG Customers
Mosaic Insiders NetworkAs we approach the midpoint of the year, it’s crucial for organizations using UKG Pro and UKG Workforce Management (WFM) to conduct a thorough compliance check. Staying ahead of regulatory changes, ensuring accurate record-keeping, and maintaining data integrity can help mitigate risks and keep your organization audit-ready. Partnering with Mosaic Consulting Group can further enhance your compliance efforts by providing expert guidance. Here are some best practices to follow for a successful mid-year compliance review:
Review Employee Data for Accuracy
Audit Payroll and Benefits Compliance
Evaluate Timekeeping and Scheduling Practices
Assess Security and Access Controls
Stay Updated on Regulatory Changes
Run Compliance Reports and Document Findings
Engage with Mosaic and UKG Support
By proactively conducting a mid-year compliance check with support from Mosaic, UKG customers can mitigate risks, avoid costly penalties, and ensure smooth operations for the rest of the year. Taking these steps now will help maintain compliance and position your organization for long-term success.
Scheduling & Timekeeping Adjustments in UKG
Mosaic Insiders NetworkEfficient workforce management is critical to maintaining compliance, optimizing labor costs, and ensuring employee satisfaction. UKG offers powerful scheduling and timekeeping tools that help organizations streamline workforce operations. With the expertise of Mosaic Consulting Group, businesses can enhance their UKG configurations and ensure best practices are followed when making adjustments.
Implement Clear Policies for Scheduling Changes
Establishing clear policies around schedule modifications helps maintain consistency and fairness. Ensure employees and managers understand:
Mosaic can help organizations define and refine these policies to align with industry standards.
Leverage UKG Automation Features
UKG solutions provide automation tools that help minimize manual adjustments and reduce errors. Consider utilizing:
Collaborate with our experts in configuring these automation tools to ensure efficiency and accuracy.
Ensure Compliance with Labor Laws
Scheduling and timekeeping adjustments must comply with federal, state, and local labor laws, including:
UKG can be configured to flag potential violations, ensuring that adjustments adhere to labor laws and company policies. With Mosaic partnership, we offer compliance audit and configuration support to help businesses avoid costly penalties.
Maintain Accurate Timekeeping Records
Timekeeping adjustments should be carefully tracked to prevent errors in payroll and labor reporting. Best practices include:
Mosaic can assist with system optimization to enhance record-keeping accuracy.
Optimize Employee Self-Service Capabilities
Enabling self-service features in UKG can reduce administrative workload while enhancing employee engagement. Encourage employees to use:
Consult with a Mosaic expert for training opportunities to maximize self-service adoption.
Regularly Review and Audit Scheduling Practices
Perform routine audits of scheduling and timekeeping adjustments to ensure:
We offer tailored audit services to identify and address potential inefficiencies.
Provide Training for Managers and Employees
To ensure the effective use of UKG scheduling and timekeeping tools, organizations should invest in ongoing training. Topics should include:
Expert-led training sessions can equip teams with the knowledge needed for effective UKG utilization.
By following these best practices, organizations can maximize efficiency, maintain compliance, and improve employee satisfaction when managing scheduling and timekeeping adjustments in UKG. Leveraging automation, ensuring accurate records, and enforcing clear policies will help businesses optimize their workforce management strategy.
By following these best practices and leveraging the expertise of Mosaic Consulting Group, organizations can maximize efficiency, maintain compliance, and improve employee satisfaction when managing scheduling and timekeeping adjustments in UKG. Mosaic’s specialized support ensures businesses can fully utilize UKG’s capabilities while mitigating risks and optimizing workforce management strategies.
What Leadership Really Looks for in Middle Managers—And How to Stand Out
HR, LeadershipMoving into a middle management role is a major step in a career, but what does it take to get there? Organizations aren’t just looking for someone who can delegate tasks—they need leaders who can connect teams, drive strategy, and inspire results.
At Mosaic Consulting Group, we’ve helped countless businesses strengthen their leadership pipeline. We know exactly what top decision-makers value in middle management candidates, and we help organizations find and develop the right talent.
Building Strong Relationships: The Foundation of Leadership
Leadership is about influence, not just authority. Strong middle managers know how to earn trust, inspire action, and create alignment across teams. The best leaders don’t just manage people—they build relationships that drive performance.
At Mosaic Consulting Group, we encourage organizations to look for candidates who:
Developing People: The Mark of a True Leader
A strong middle manager doesn’t just get the job done—they develop the people around them. The ability to mentor and grow employees is a top trait leadership values, because a thriving team leads to long-term success.
At Mosaic Consulting Group, we help businesses identify managers who:
When evaluating candidates for middle management, leadership looks for individuals who can point to specific examples of how they’ve helped employees grow and progress in their careers.
Mastering Communication: Leading in Every Direction
Middle managers sit at the crossroads of a company—between leadership, employees, and cross-functional teams. This means they must be expert communicators, capable of delivering the right message to the right audience.
Mosaic Consulting Group emphasizes the importance of:
Leaders who can’t communicate effectively often struggle to gain buy-in from their teams or present their ideas to senior leadership. Strong communication skills create alignment, efficiency, and trust.
Emotional Intelligence: The Secret to Effective Leadership
A high-performing manager isn’t just technically skilled—they also understand people. Emotional intelligence (EI) is one of the most sought-after traits in leadership hiring, and for good reason.
At Mosaic Consulting Group, we’ve seen that middle managers with strong emotional intelligence can:
Emotional intelligence is harder to teach than technical skills, which is why it’s a top priority when leadership evaluates candidates. Managers who understand their own emotions and those of their teams create a more productive, engaged workplace.
Adaptability: The Ability to Lead Through Change
Businesses evolve quickly, and middle managers must be ready to pivot, adjust, and embrace new challenges. Leaders don’t look for people who cling to the old way of doing things—they want problem solvers who see change as an opportunity.
Mosaic Consulting Group works with businesses to identify middle managers who:
When hiring, leadership looks for candidates who can explain how they’ve adapted to challenges in the past and demonstrate a mindset of continuous improvement.
Carrying Company Culture: The Glue That Holds Teams Together
Middle managers are the face of company culture for many employees. They are responsible for ensuring teams feel connected, engaged, and aligned with company values.
At Mosaic Consulting Group, we encourage businesses to look for managers who:
The best middle managers don’t just talk about culture—they embody it in everything they do.
Strategic Thinking: Turning Vision Into Action
Leadership creates strategy, but middle managers turn strategy into execution. The ability to think critically, anticipate challenges, and create action plans is a key trait of successful leaders.
Mosaic Consulting Group helps businesses find middle managers who:
Middle managers who think strategically don’t just take orders—they contribute to shaping the company’s future.
Resilience: The Ability to Lead Under Pressure
Every manager will face setbacks, challenges, and difficult situations. The best ones don’t crumble under pressure—they step up.
At Mosaic Consulting Group, we emphasize the importance of resilience in leadership. Strong middle managers:
Leadership values managers who can handle adversity with integrity and determination, keeping teams motivated through tough times.
Transparency With Leadership: Communicating the Real Story
One of the most overlooked traits in middle managers is the ability to be transparent with leadership. Leaders rely on middle managers to tell them what’s working and what isn’t.
Mosaic Consulting Group helps organizations develop managers who:
Too often, middle managers hesitate to deliver bad news to senior leadership. But without accurate insights from the middle, leadership can’t make the right decisions.
Continuous Learning: Staying Ahead in a Changing World
The workplace is evolving, and managers must keep up. The best middle managers seek out learning opportunities and are committed to professional growth.
Mosaic Consulting Group works with businesses to develop leaders who:
Companies looking for long-term leadership should invest in managers who are proactive about learning, adaptable to change, and committed to self-improvement.
Finding the Right Middle Managers: How Mosaic Consulting Group Can Help
Great middle managers don’t just happen—they are developed, supported, and nurtured within an organization. At Mosaic Consulting Group, we specialize in helping businesses identify, train, and support the next generation of leaders.
Organizations that invest in strong middle management see:
If your business is ready to strengthen its leadership pipeline, Mosaic Consulting Group is here to help. Contact us today to learn how we can support your organization in building a strong, adaptable, and high-performing middle management team.